Welcome to the Silent Auction Manager for the Gaming Hoopla!
Here, you will be able to get your Bidder/Seller Number and you'll also find forms to fill out for your auction lots. Once the auction is over, you'll be able to see the auction items you've both bought and sold and how much they went for. Just follow these simple instructions to get the ball rolling.
Important Details for the Silent Auction
Lot Submissions
You can submit your lots starting on February 4th!
All lots must now be entered online before you bring them to the Silent Auction area at the convention.
Submit your lots before midnight on Monday, April 24 and we will print out your bid sheets and have them for you when you arrive at the convention. If you complete the online lot registration after that, you will be responsible for printing out and bringing your own bid sheets. Once again - no lots will be accepted without submission of the lot online in advance (with a printed out bid sheet).
Your bidder number and seller number are the same for Silent Auction.
To enter lots in the Silent Auction, begin by logging in (with your information from Oct 2021 on) or register below, then click on 2023 Gaming Hoopla on the left.
Silent Auction Hours
Drop off lots: Friday, April 28th 10:00 am to 8:00 pm and Saturday, April 29th 8:00 am to 12 noon
Place Bids: Friday, April 28th 10:00 am to 8:00 pm and Saturday, April 29th 8:00 am to 4:00 pm
Pick up: Will begin at approximately 7pm on Saturday; earlier if everything is ready.
SUBMITTING ITEMS TO SELL:
A "lot" is either a single item or a group of items bundled to sell together
Please submit only games, expansion and gaming-related items; 3D printed upgrades, magazines, books, handmade items, etc. if you are unsure about an item, please email scott@gaminghoopla.com with details before submitting the item.
There is no limit to how many lots each attendee may submit.
By submitting a lot for auction, you as the seller are affirming that you have inventoried the lot (provided that it is not still in shrink wrap), and that the description you provide is accurate.
You will be asked to provide the following information for each lot:
Name of Game(s)
Condition:
New-in-shrink (NIS)
Like New - the game is opened and maybe unpunched, but otherwise indistinguishable from a new copy in shrink
Excellent - no visible wear from play, but maybe a little scuffing on the box at the corners
Good - Mild wear on the box and/or components
Fair - Moderate wear on the box and/or components
Acceptable - Significant wear on the box and/or components
Poor - Broken and/or missing pieces, and probably shouldn't be listed in the auction at all....
Description: Please list any details that buyers should know, like if the game comes with expansions or promos, what edition, the game's language (if not English), etc. Please do NOT provide a description of the game's theme, mechanics, or game play.
Starting Bid: The starting bid must be at least a dollar, but can start at any price you want. All bids must be in whole dollar amounts.
Buy It Now: You have the option to include a “Buy-it-Now” price; this is a price at which the lot will automatically and immediately sell to any person who bids that amount. This field is optional - leave it blank if you want the bidding to stay open to the end of the auction.
% to Event: Because our convention is a fundraiser, 25% of the final sale price of each lot will be automatically donated to the Aurora Cancer Care by the seller. If you are feeling generous, you can choose to donate 100% of the profits to the Hoopla instead! 100% donation lots are printed on yellow paper so they stand out. If needed, we can provide you with a receipt so this can be used as a tax deduction.
Pick Up Plan
Details on how pickup will be handled will be available at the convention.
REMINDERS
- Sellers must submit their lots online in advance. This allows us time to print your bidding sheet for you and have them available for you to pick up from the Silent Auction area.
- Extended Lot Submission Period. Because all lots must be submitted in advance, we have now extended the timeframe for you to enter your lots. You can now enter your lots until Saturday, April 29th at 12 noon. Any lots entered by midnight on April 24th will have their bid sheets printed out by our staff and made available to you when you arrive at the silent auction area. You have the ability to print your own bid sheets after that time, and if you are staying at the Doubletree, they have a business office available for guests where you should be able to print out bid sheets for your lots up until the lot drop off cutoff on Saturday.
- We are highlighting the items where 100% of the proceeds to the Hoopla. You may not know this, but there are several sellers who donate 100% of the proceeds of their Auction sales to the Hoopla. You can do it too! It's an option when you submit your items. 100% donations are printed on yellow paper so they stand out.