Welcome to the Silent Auction Manager for the Gaming Hoopla!
Here, you will be able to get your Bidder/Seller Number and you'll also find forms to fill out for your auction lots. Once the bidding has ended, lots are sorted, and data is entered, you'll be able to see the auction items you've bought and sold and the dollar amounts for each. Just follow these simple instructions to get started.
Important Details and Changes for the 2025 Silent Auction
The Gaming Hoopla would like to thank attendees for making the Silent Auction wildly successful over the past several years, we have been busting at the seams with your participation and support. To continue to bring our attendees the opportunity to complete the process of selling and buying games in such a short amount of time, we have had to make a few changes.
Beginning this year, we are limiting the number of lots entered in the Silent Auction to 50 per attendee and the overall number of lot submissions in the Silent Auction to 2,500. This will help staff and volunteers sort and process lots more timely. (Last year we had nearly 2,900 lots.) We are also limiting lot submissions to strictly board games and RPGs; no books, no handmade items, etc. As always, following the 2025 Gaming Hoopla, we will reevaluate for 2026.
You can also support the Silent Auction by volunteering your time, particularly for Thursday night set-up and Saturday evening sort, check-out, or teardown.
We appreciate your understanding and look forward to another wildly successful Silent Auction!!!
Lot Submissions
You can submit your lots starting on February 9, 2025!
All lots (max. 50 per attendee) must be entered online before you bring them to the Silent Auction area at the convention.
Submit your lots before 9pm Tuesday, April 29 and we will print out your bid sheets and have them for you when you arrive at the convention. If you complete the online lot registration after that, you will be responsible for printing out and bringing your own bid sheets. Once again - no lots will be accepted without submission of the lot online in advance (with a printed out bid sheet).
Change for 2025: The overall number of lots submitted to the Silent Auction is limited to 2,500.
Your bidder number and seller number are the same for Silent Auction, but separate from your Gaming Hoopla registration number.
To enter lots in the Silent Auction, begin by logging in (with your information from Oct 2021 on) or register, then click on 2025 Gaming Hoopla.
Silent Auction Hours
Drop off lots: Friday, 10:00 am to 8:00 pm and Saturday, 8:00 am to 12 noon
Place Bids: Friday, 10:00 am to 8:00 pm and Saturday, 8:00 am to 4:00 pm
Pick up: Will begin at approximately 7pm on Saturday.
SUBMITTING ITEMS TO SELL:
A "lot" is either a single item or a group of items bundled to sell together. There is a limit of 50 lots per attendee.
Please submit only board games, expansions, and RPGs. If you are unsure about an item, please email scott@gaminghoopla.com with details before submitting the item.
By submitting a lot for auction, you as the seller are affirming that you have inventoried the lot (provided that it is not still in shrink wrap), and that the description you provide is accurate.
You will be asked to provide the following information for each lot:
Name of Game(s)
Condition:
New-in-shrink (NIS)
Like New - the game is opened and maybe unpunched, but otherwise indistinguishable from a new copy in shrink
Excellent - no visible wear from play, but maybe a little scuffing on the box at the corners
Good - Mild wear on the box and/or components
Fair - Moderate wear on the box and/or components
Acceptable - Significant wear on the box and/or components
Poor - Broken and/or missing pieces
Description: Please list any details that buyers should know, like if the game comes with expansions or promos, what edition, the game's language (if not English), etc. Please do NOT provide a description of the game's theme, mechanics, or game play.
Starting Bid: The starting bid must be at least a dollar, but can be any whole dollar amount you'd like. Keep in mind that if the starting bid is $1 your lot may sell for only $1.
Buy It Now: Please consider the option to include a “Buy-it-Now” price; this is the price at which the lot will immediately sell to a buyer and the lot will not need to be sorted at the end of the silent auction!!! This is optional - if the field is left blank the bidding on the lot will stay open to the end of the silent auction.
% to Event: Because our convention is a fundraiser, 25% of the final sale price of each lot will be automatically donated to the Aurora Cancer Care by the seller. If you are feeling generous, you can choose to donate 100% of the profits to the Hoopla! 100% donation lots are printed on yellow paper so they stand out. If needed, we can provide you with a receipt so this can be used as a tax deduction.
Pick Up/Check Out Plan
The auction closes at 4:00 pm on Saturday. Pick up of items will begin at approximately 7:00 pm.
When pick up/check out starts, bidders/sellers will be asked to form a line in the designated area. You may pay with cash or credit. Payouts for sold items will be deducted from any purchases and paid out in cash if under $200. Payouts in excess of $200 may be paid out partially by a check from the Hoopla Foundation during checkout. (Sellers will be able to pick up their unsold items at the same time they pick up their purchased items.)
REMINDERS
- Sellers must submit their lots online in advance. This allows us time to print your bidding sheets for you and have them available for you to pick up from the Silent Auction area.
- Lot Submission Period. All lots (max. 50 per attendee) must be entered in advance. You may enter your lots until Saturday, at 12 noon (max. 2,500 lots for 2025), but any lots entered by 9pm the Tuesday before the Gaming Hoopla will have their bid sheets printed out by our staff and made available to you when you arrive at the silent auction area. You still have the ability to print your own bid sheets after that time.
- We are highlighting the items donating 100% of the proceeds to the Hoopla. Several generous sellers donate 100% of the proceeds of their Silent Auction sales to the Hoopla. You can do it too! It's an option when you submit each item/lot. 100% donations are printed on yellow paper so they stand out.