Welcome to the Silent Auction Manager for the Gaming Hoopla!
Here, you will be able to get your Bidder/Seller Number and you'll also find forms to fill out for your auction lots. Once the auction is over and data is entered, you'll be able to see the auction items you've bought and sold and how much they went for. Just follow these simple instructions to get the ball rolling.
Important Details for the Silent Auction
Lot Submissions
You can submit your lots starting on February 4th!
All lots must be entered online before you bring them to the Silent Auction area at the convention.
Submit your lots before 9pm Tuesday, April 30 and we will print out your bid sheets and have them for you when you arrive at the convention. If you complete the online lot registration after that, you will be responsible for printing out and bringing your own bid sheets. Once again - no lots will be accepted without submission of the lot online in advance (with a printed out bid sheet).
Your bidder number and seller number are the same for Silent Auction.
To enter lots in the Silent Auction, begin by logging in (with your information from Oct 2021 on) or register, then click on 2024 Gaming Hoopla.
Silent Auction Hours
Drop off lots: Friday, 10:00 am to 8:00 pm and Saturday, 8:00 am to 12 noon
Place Bids: Friday, 10:00 am to 8:00 pm and Saturday, 8:00 am to 4:00 pm
Pick up: Will begin at approximately 7pm on Saturday.
SUBMITTING ITEMS TO SELL:
A "lot" is either a single item or a group of items bundled to sell together
Please submit only games, expansion and gaming-related items; 3D printed upgrades, magazines, books, handmade items, etc. If you are unsure about an item, please email scott@gaminghoopla.com with details before submitting the item.
There is no limit to how many lots each attendee may submit.
By submitting a lot for auction, you as the seller are affirming that you have inventoried the lot (provided that it is not still in shrink wrap), and that the description you provide is accurate.
You will be asked to provide the following information for each lot:
Name of Game(s)
Condition:
New-in-shrink (NIS)
Like New - the game is opened and maybe unpunched, but otherwise indistinguishable from a new copy in shrink
Excellent - no visible wear from play, but maybe a little scuffing on the box at the corners
Good - Mild wear on the box and/or components
Fair - Moderate wear on the box and/or components
Acceptable - Significant wear on the box and/or components
Poor - Broken and/or missing pieces
Description: Please list any details that buyers should know, like if the game comes with expansions or promos, what edition, the game's language (if not English), etc. Please do NOT provide a description of the game's theme, mechanics, or game play.
Starting Bid: The starting bid must be at least a dollar, but can start at any price you want. All bids must be in whole dollar amounts. Keep in mind that if the starting bid is $1 your lot may sell for only $1.
Buy It Now: You have the option to include a “Buy-it-Now” price; this is a price at which the lot will immediately sell to a buyer for that amount and the lot will not need to be sorted at the end of the silent auction!!! This field is optional - leave it blank if you want the bidding to stay open to the end of the silent auction.
% to Event: Because our convention is a fundraiser, 25% of the final sale price of each lot will be automatically donated to the Aurora Cancer Care by the seller. If you are feeling generous, you can choose to donate 100% of the profits to the Hoopla! 100% donation lots are printed on yellow paper so they stand out. If needed, we can provide you with a receipt so this can be used as a tax deduction.
Pick Up/Check Out Plan
The auction closes at 4:00 pm on Saturday. Pick up of items will begin at approximately 7:00 pm.
When pick up/check out starts, bidders/sellers will be asked to form a line in the designated area. You may pay with cash or credit. Payouts for sold items will be deducted from any purchases and paid out in cash if under $200. Payouts in excess of $200 may be paid out partially by a check from the Hoopla Foundation during checkout. (Sellers will be able to pick up their unsold items at the same time they pick up their purchased items.)
REMINDERS
- Sellers must submit their lots online in advance. This allows us time to print your bidding sheet for you and have them available for you to pick up from the Silent Auction area.
- Lot Submission Period. All lots must be entered in advance. You may enter your lots until Saturday, at 12 noon, but any lots entered by 9pm the Tuesday before the Gaming Hoopla will have their bid sheets printed out by our staff and made available to you when you arrive at the silent auction area. You still have the ability to print your own bid sheets after that time. If you are staying at the Doubletree, they have a business office available for guests where you should be able to print out bid sheets for your lots up until the lot drop off cutoff on Saturday.
- We are highlighting the items donating 100% of the proceeds to the Hoopla. Several generous sellers donate 100% of the proceeds of their Silent Auction sales to the Hoopla. You can do it too! It's an option when you submit each item/lot. 100% donations are printed on yellow paper so they stand out.